Consider the Need for a YouTube video to Support OmniFocus Tasks Blog Post.Write Excerpt for OmniFocus Tasks Blog Post.Move Google Drive Folder for OmniFocus Tasks Blog Post Into the “In Production” Folder.Write a Draft of OmniFocus Tasks Blog Post.Use MindNode to Make a MindMap for the OmniFocus Tasks Blog Post.For instance, writing this blog post is a Project in OmniFocus. For me, Projects are almost always one-time use containers for elaborate multistage tasks that I will complete over days or weeks. The Venn Diagram of Action Groups and Projects might seem to overlap a lot, but those outsides edges contain essential differentiators between the two. The highest level of organization for tasks in OmniFocus are Projects. This Action Group gets me out of the door every school day, and I never have to pull an emergency u-turn because I left something at home. Put Lunch, Backpack, and Water Bottle in the Car.If a task has multiple required steps that I need to complete for a thing to happen, those things become Actions, and I bundle those Actions into an Action Group for that task. I use Action Groups mainly as ways to make checklists. Action GroupsĪction Groups are, naturally enough, connected Actions. When a task grows beyond the level of organization that an Action provides, you have two options. The rest of OmniFocus is about organizing Actions into varying degrees of complexity. Examples include:Īctions are the base level of organization in OmniFocus. While these are simple, relatively mindless tasks, actions can be more complex tasks that require more mental horsepower, but they are still discrete tasks that can be done without any cognitive context switching. OmniFocus has a plan for each of these flavors, but you can use them however you like, here is how I use them:Īctions are single tasks that I can get done in one effort, meaning there are no significant steps needed to complete the task. Tasks come in three flavors: Actions, Action Groups, and Projects. Tasks are things you put in OmniFocus that you start and finish in other words, they are things you want to get done.
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